Virtual deal rooms are standard software that can be used to share sensitive information as an alternative to physical data rooms. These platforms facilitate due diligence for mergers and acquisitions as well as fundraising and IPOs. The success of this sector is dependent on the security of the internet. Cyber-attacks and breaches of data can cause irreparable damage to businesses their reputations as well as their relationships with customers and investors.
Security features are one of the most important elements to consider when choosing the right VDR. Look for a platform that provides granular settings for permissions and multiple layers of authentication (e.g. Two-factor authentication, single sign-on and IP restriction are all ways to secure your private information from unauthorized devices. Ideally you would want to use VDR will also include digital rights management policies (DRM) that can be applied to specific documents. This can stop unauthorised users from downloading and copying data.
Visit the security page on their sites when you are considering VDRs. This will give you an idea of how seriously the company takes security. It should also let you know whether the company has a dedicated security staff.
Another thing to think about is whether or not the VDR can be configured to create separate workspaces for different projects. This is essential to ensure that projects do not overlap or sharing confidential information. It is also crucial to ensure that distinct projects have distinct names so that they can be distinguished from each other in the VDR.